Reservations
Booking system
You can manage all reservations professionally in our booking system. New reservations can be entered and processed quickly. Thanks to the extensive controls in the software, you never forget to perform certain tasks for a reservation. Our booking system can accommodate a variety of reservations. You can think about renting out a meeting room to an elaborate corporate party for which you need to hire outside parties. You can arrange everything through the booking system
Why Smart Event Manager
Opportunities with the booking system
Quote
Did you receive a request for quotation? You can process them quickly in our booking system. Automatically a quotation is created in the system. This is fully formatted in your own corporate style. If necessary, atmospheric impressions can be attached to the quotation. This way, your customer has an immediate idea of the possibilities with your offer.
Operational Lists
Running an event requires several operational lists. Through the booking system, you instantly create scripts for the party manager, production lists for the kitchen or service and purchase lists for various suppliers. Are there any last minute changes? Then the lists are changed immediately so that every employee is always aware of the current appointments.
Custom
Doesn’t your client have standard requirements? Our booking system fully supports this so you can provide a customized quote. This allows you to customize a package or even offer a product specifically for one customer. Of course, you can also modify a quote manually or add additional requirements.
Price groups
Perhaps you charge different rates for cultural clients, schools or regular clients. Or, for example, give certain clients a graduated discount if they rent a space from you for several dayparts. You can set these prices in the booking system. The software thus automatically calculates the correct price. Even if your customer reserves a space online.
Gross profit margin
Want to know immediately how much profit you expect to make on a booking? The booking system calculates the gross profit margin directly for you! It also displays the desired margin and the calculated recommended retail price. The booking system calculates this even if you serve the customer on a custom basis.
Billing
Do you charge a deposit for an event or are consumables charged on an after-the-fact basis? The booking system can prepare the invoices so you can send them immediately. This saves time an assures you don’t forget to bill things.
Capacity check
The booking system not only automatically takes into account capacity and free spaces when making a reservation; it also checks directly whether the space is still available. With advanced capacity control settings, you can easily tailor your customers. This makes the best use of available capacity at your location.
Evaluation
Of course you would like to meet the customer’s needs. After the event, the booking system automatically sends an evaluation request. Optionally, you can further personalize the questionnaire with questions for specific products purchased by the customer. This is completely automatic and in this way costs you no time at all. The booking system handles the evaluation itself and you can view the results immediately.
Series
Some bookings come back regularly. For example, a meeting held every first Monday of the month. You can apply such a pattern after which all reservations are created at once. Should any of the reservations in the series be different, you can easily adjust it again.
Success Stories
With 20 years of experience and more than 1000 organizations in the Netherlands working with us, we are a major player in software for event organizers.
SEM standaardiseert veel. Hierdoor is het maken van fouten bijna niet meer mogelijk. Daar waar een offerte voor een simpele vergadering normaliter een uur tijd kostte, is dit teruggebracht in een proces waarbij je de offerte binnen 10 minuten naar de klant kan sturen. Het is duidelijk welke afspraken gemaakt zijn met de klant omdat je bij de reservering makkelijk alle informatie kwijt kan. De overdracht vanuit sales naar de uitvoerende afdelingen is hierdoor ook veel completer en overzichtelijker.
Vera van Leeuwen
Sales-/accountmanager Breepark
Please contact us
Want to learn more about how Smart Event Manager can optimize and simplify your reservation process? Then contact us now for a no-obligation demonstration and find out how our reservation functionality can help your organization save time and money while increasing customer satisfaction. Don’t wait any longer and improve your reservation process with Smart Event Manager!
