Even more features with Smart Event Manager

Work sheets

With the work sheet functionality, you can make the entire process of the event transparent and communicate with all parties involved. That way, everyone knows exactly what is expected of them and when.

Production lists

With Smart Event Manager, you can easily create production lists for different departments. This makes it clear to everyone what needs to be done and who is responsible for what.

Last-minute changes

Last-minute changes can cause a lot of stress and confusion. With Smart Event Manager, you can easily make these changes and communicate them to all parties involved.

Automatic processes

Smart Event Manager offers several automated processes, such as invoicing and payment reminders. This allows you to save a lot of time and makes the process more efficient.

Actions for employees or departments

With Smart Event Manager action management, you can easily assign actions to employees or departments. The actions can have different levels, such as tasks to be performed immediately or actions to be performed at a later stage of the event. By assigning actions to specific employees or departments, you create clarity and accountability.

Automatic processes

With Smart Event Manager, you easily automate your communication processes. For example, automatic reminders for outstanding payments or upcoming events can be sent without you having to do anything yourself.

Online evaluations

After the event, you can easily ask the client to fill out an evaluation form. This way you get valuable feedback on your service and can use this to further improve it.

Requesting information

Customers can easily request information or ask questions about the event through the reservation system. This allows you to communicate quickly and efficiently and increases customer satisfaction.

Multilingualism

Multilingual quotes, confirmations and invoices. With Smart Event Manager, you can send quotes, confirmations and invoices in multiple languages. This allows you to serve customers from different countries and increases your international reach.

Insight into open or completed actions

With Smart Event Manager action management, you always have insight into the progress of actions and tasks. You can see at a glance which actions are still open and which have already been completed. This allows you to make timely adjustments when delays occur and prevents tasks from being left unfinished.

With Smart Event Manager action management, you keep an overview and control of all actions and tasks. This is how you ensure a streamlined event and satisfied customers.

Time dependent pricing

The time-dependent pricing in Smart Event Manager allows you to have different rates for different time periods, such as hour, day, half-day or night. This allows you to flexibly adjust rates according to supply and demand.

Cost prices

Managing cost prices is crucial to determining an event’s profit margin. With Smart Event Manager, you can easily track cost prices and understand the cost of different elements of an event.

Indexing prices

Indexing prices is a useful feature that allows you to automatically adjust prices based on inflation or other factors. This eliminates the need to manually adjust prices and keeps your prices always up-to-date.

Handle price changes

Sometimes you have to change prices because of changes in the market or because of new regulations. With Smart Event Manager, you can easily handle price changes and feed them into all associated elements of an event.

Cost centers and units

Managing cost centers and cost units is essential for proper financial accounting. With Smart Event Manager, you can easily assign cost centers and cost units to different elements of an event, such as staff, catering and venue.

SEM TV

With SEM TV, the planboard can be displayed on a large screen in a central location in the organization. This allows everyone to see what has been planned and what remains to be done. It provides a complete listing of all events and activities so you are always up-to-date.

Linking personal calendar

Smart Event Manager offers the ability to link the planboard to your personal calendar. This allows you to easily schedule appointments and deadlines without having to switch between different applications. Everything comes together in one clear environment.

Day, week and month display

With the daily and weekly view of the planning board, you always have an up-to-date overview of what is planned. This allows you to see at a glance what is happening and when. The weekly overview is useful for doing long-term planning, while the daily overview is ideal for short-term planning.

Timeline, calendar and list view

Smart Event Manager’s planboard offers different views, so you can work in the way that suits you best. The timeline view provides a clear view of the schedule and timeline. The calendar view is useful for quickly seeing which days are still available and which are already full. The list view provides a clear overview of the events in a table.

Capacity charts

With the capacity graphs of the planboard, you can see at a glance how busy it is and what is still available. It provides a visual overview of available capacity at any time of day. This allows you to quickly assess whether you have enough staff to host the event.

Group tickets

In Smart Event Manager, you can only create group tickets, not individual tickets. This means creating one ticket for the entire group attending the event. This way, you don’t have to create a separate ticket for each individual guest and can save time in the ticketing process.

Scanning of tickets

Once a group has booked, you can display the QR or barcode of the ticket directly on the confirmation. This means that the group does not have to pass the box office first, but can enter directly with their ticket. Smart Event Manager even has a scanner that can recognize ticket codes but the preferred option is to link directly to the POS or ticketing system. You can set that group tickets can be scanned more than what is reserved for. For example, if 25 people come instead of the booked 20 people, the extra 5 people will be billed later. This is also useful if you have different entrances or if the group does not all come at once.

Linking with ticketing systems

Although Smart Event Manager is not a ticketing system, it can be interfaced with other ticketing systems. If you are already using a ticketing system and want to integrate SEM, it is possible to load the codes from SEM into the ticketing system. This way, the codes can be recognized by the ticketing system and you can scan the tickets easily and quickly.

Work sheets

With the work sheet functionality, you can make the entire process of the event transparent and communicate with all parties involved. That way, everyone knows exactly what is expected of them and when.

Production lists

With Smart Event Manager, you can easily create production lists for different departments. This makes it clear to everyone what needs to be done and who is responsible for what.

Last-minute changes

Last-minute changes can cause a lot of stress and confusion. With Smart Event Manager, you can easily make these changes and communicate them to all parties involved.

Automatic processes

Smart Event Manager offers several automated processes, such as invoicing and payment reminders. This allows you to save a lot of time and makes the process more efficient.

Automatic processes

With Smart Event Manager, you easily automate your communication processes. For example, automatic reminders for outstanding payments or upcoming events can be sent without you having to do anything yourself.

Online evaluations

After the event, you can easily ask the client to fill out an evaluation form. This way you get valuable feedback on your service and can use this to further improve it.

Requesting information

Customers can easily request information or ask questions about the event through the reservation system. This allows you to communicate quickly and efficiently and increases customer satisfaction.

Multilingualism

Multilingual quotes, confirmations and invoices. With Smart Event Manager, you can send quotes, confirmations and invoices in multiple languages. This allows you to serve customers from different countries and increases your international reach.

Time dependent pricing

The time-dependent pricing in Smart Event Manager allows you to have different rates for different time periods, such as hour, day, half-day or night. This allows you to flexibly adjust rates according to supply and demand.

Cost prices

Managing cost prices is crucial to determining an event’s profit margin. With Smart Event Manager, you can easily track cost prices and understand the cost of different elements of an event.

Indexing prices

Indexing prices is a useful feature that allows you to automatically adjust prices based on inflation or other factors. This eliminates the need to manually adjust prices and keeps your prices always up-to-date.

Handle price changes

Sometimes you have to change prices because of changes in the market or because of new regulations. With Smart Event Manager, you can easily handle price changes and feed them into all associated elements of an event.

Cost centers and units

Managing cost centers and cost units is essential for proper financial accounting. With Smart Event Manager, you can easily assign cost centers and cost units to different elements of an event, such as staff, catering and venue.

Day, week and month display

With the daily and weekly view of the planning board, you always have an up-to-date overview of what is planned. This allows you to see at a glance what is happening and when. The weekly overview is useful for doing long-term planning, while the daily overview is ideal for short-term planning.

Timeline, calendar and list view

Smart Event Manager’s planboard offers different views, so you can work in the way that suits you best. The timeline view provides a clear view of the schedule and timeline. The calendar view is useful for quickly seeing which days are still available and which are already full. The list view provides a clear overview of the events in a table.

Capacity charts

With the capacity graphs of the planboard, you can see at a glance how busy it is and what is still available. It provides a visual overview of available capacity at any time of day. This allows you to quickly assess whether you have enough staff to host the event.

Linking personal calendar

Smart Event Manager offers the ability to link the planboard to your personal calendar. This allows you to easily schedule appointments and deadlines without having to switch between different applications. Everything comes together in one clear environment.

SEM TV

With SEM TV, the planboard can be displayed on a large screen in a central location in the organization. This allows everyone to see what has been planned and what remains to be done. It provides a complete listing of all events and activities so you are always up-to-date.

Actions for employees or departments

With Smart Event Manager action management, you can easily assign actions to employees or departments. The actions can have different levels, such as tasks to be performed immediately or actions to be performed at a later stage of the event. By assigning actions to specific employees or departments, you create clarity and accountability.

Insight into open or completed actions

With Smart Event Manager action management, you always have insight into the progress of actions and tasks. You can see at a glance which actions are still open and which have already been completed. This allows you to make timely adjustments when delays occur and prevents tasks from being left unfinished.

With Smart Event Manager action management, you keep an overview and control of all actions and tasks. This is how you ensure a streamlined event and satisfied customers.

Group tickets

In Smart Event Manager, you can only create group tickets, not individual tickets. This means creating one ticket for the entire group attending the event. This way, you don’t have to create a separate ticket for each individual guest and can save time in the ticketing process.

Scanning of tickets

Once a group has booked, you can display the QR or barcode of the ticket directly on the confirmation. This means that the group does not have to pass the box office first, but can enter directly with their ticket. Smart Event Manager even has a scanner that can recognize ticket codes but the preferred option is to link directly to the POS or ticketing system. You can set that group tickets can be scanned more than what is reserved for. For example, if 25 people come instead of the booked 20 people, the extra 5 people will be billed later. This is also useful if you have different entrances or if the group does not all come at once.

Linking with ticketing systems

Although Smart Event Manager is not a ticketing system, it can be interfaced with other ticketing systems. If you are already using a ticketing system and want to integrate SEM, it is possible to load the codes from SEM into the ticketing system. This way, the codes can be recognized by the ticketing system and you can scan the tickets easily and quickly.