Reservations
Reservations with Smart Event Manager: efficient and versatile
Booking events can be a time-consuming and complex task. It is important to plan and keep track of everything so that everything runs smoothly on the day of the event. Smart Event Manager offers complete and versatile reservation functionality that saves you time and allows you to work more efficiently.
Planboard
See at a glance whether a space to be reserved is still available. With automatic capacity control, it is not possible to double-book spaces. View the overview in a daily, weekly or monthly display. With smart functionalities to quickly view reservations and easily make them too.
Standard reservations
Use standard reservations to generate a complete reservation in one click. That way you don’t have to rebuild every reservation. Combine standard reservations with customizations, precisely the way you want!
Custom
Of course, you want to offer your clients the opportunity to put together customized events. Our reservation software fully supports this. You can create custom packages, combine packages and single products, or even enter products specifically used to apply to only one reservation.
Quotes and confirmations
Manual quotation generation is a thing of the past. In a few clicks, you generate quotes and confirmations from the reservation that you send directly to the customer. The quotation is formatted in your corporate identity and provided with photos and impressions of the atmosphere.
Online approval
No more fussing with paperwork and waiting for the client’s approval. Approving quotes online saves you time and increases the efficiency of the approval process.
Success Stories
With 20 years of experience and more than 1000 organizations in the Netherlands working with us, we are a major player in software for event organizers.
SEM standaardiseert veel. Hierdoor is het maken van fouten bijna niet meer mogelijk. Daar waar een offerte voor een simpele vergadering normaliter een uur tijd kostte, is dit teruggebracht in een proces waarbij je de offerte binnen 10 minuten naar de klant kan sturen. Het is duidelijk welke afspraken gemaakt zijn met de klant omdat je bij de reservering makkelijk alle informatie kwijt kan. De overdracht vanuit sales naar de uitvoerende afdelingen is hierdoor ook veel completer en overzichtelijker.
Vera van Leeuwen
Sales-/accountmanager Breepark
No more double entry!
Smart Event Manager ensures that information from your reservation is generated in one click into reports for internal communication. No more loose notes or handwritten work sheets.
Work sheet
Make the entire process of the event transparent to all parties involved with the touch of a button. If you update the reservation, the work sheet will automatically be updated as well. Fast and flawless.
Production lists
Easily generate production lists by department or supplier. This makes it clear to everyone what needs to be done and who is responsible for what.
Actions
Get rid of all those separate to-do lists. Create an overview of tasks by linking automatic actions to employees or departments.
Draaiboek
Make the entire event process transparent to all parties involved at the touch of a button. If you update the reservation, the work sheet will automatically be updated. Fast and flawless.
Production lists
Easily generate production lists by department or supplier. This makes it clear to everyone what needs to be done and who is responsible for what.
Actions
Get rid of all those loose to-do lists. Create an overview of tasks by linking automatic actions to employees or departments.
Why Smart Event Manager
Key Benefits
Reservation statuses
Make the most of your capacity by using various reservation statuses, such as optional and queue reservations. At a glance, you can see which reservation has which status.
Program groups
By working with program groups, you maintain an overview of all the program components of your reservation. Easily change the number of people per program group.
Person specification
For each reservation, specify how many adults and how many children will be present. You can combine this with different prices per specification.
Series
Series allow you to quickly and easily repeat reservations, whether in a pattern of your own choosing or not. Repeated reservations can be made deviant.
Production units
Differentiate who makes a product and create a production list for each production unit. This makes it easy to maintain production lists by department.
Log
Maintain records of all communications done about the reservation. This makes it easy to find information and information is never lost.
Please contact us
Want to learn more about how Smart Event Manager can optimize and simplify your reservation process? Then contact us now for a no-obligation demonstration and find out how our reservation functionality can help your organization save time and money while increasing customer satisfaction. Don’t wait any longer and improve your reservation process with Smart Event Manager!
