Reservations
Reservation Software
When you receive a reservation, you obviously want to be able to process it quickly. With our reservation software, you can automate the entire reservation process. You can quickly enter a reservation and immediately reserve a space for the customer. Because all reservations are easy to arrange, you therefore keep time. You can use our reservation software to book simple reservations as well as an extensive customized package. The program can even customize a complete script. This way you always have current data at hand.
Why Smart Event Manager
Opportunities with the reseeding program
Quote
With our reservation software it is possible to automatically send quotes to the customer. With a reservation request, you quickly and easily create a booking quote for the customer. The quotation is formatted in your house style and provided with photos and atmospheric impressions.
Roadmaps and production lists
Our reservation software automatically creates the schedules based on the agreements made. That way you know immediately what needs to be done. Purchase lists for external suppliers are also generated based on products sold. If you need custom lists, we are happy to make them.
Custom
Of course, you want to offer your clients the opportunity to put together customized events. Our reservation software fully supports this. You can customize packages or even enter products specific to one reservation. The software gives you all the flexibility you need to meet your customers’ needs.
Rate per customer
The rate you charge for a booking can vary from client to client. You might charge a different amount for a commercial client compared to cultural institutions. The reservation system automatically calculates the correct price for customers who return regularly. Even if the customer places a reservation online.
Profit calculation
Even before you send the quote out the door, the reservation system checks the gross profit margin. This ensures that you will still achieve a good margin in the event of customization or changes.
Automatic billing
You may send multiple invoices for your events. So you calculate one or more down payments and a final bill with drinks on post-calculation. Regardless of the arrangements you make with your customer, the reservation system supports this by automatically preparing the correct invoices. You can send these directly to the customer.
Capacity Check
The reservation software naturally checks whether the space to be reserved is still available. But you can also check the capacity for the desired room setup or adjacent rooms that should automatically be co-booked. Our reservation system can instantly check for adequate capacity based on the customer’s requirements. This allows you to make the best use of your capacity.
Evaluation of your client
Of course you are curious to know if everything went well. Our reservation system sends a request to complete an evaluation form after each event. This form is fully personalized on the client. That way you can measure exactly how well you are meeting your client’s needs!
Recurring reservations
Do you have clients who regularly rent space with you? For example, an association that rents a space every Saturday during the season? With our reservation software, it is possible to repeat reservations according to a sequence. Does a date change in the series? No problem. Reservations can always be adjusted on specific dates.
Success Stories
With 20 years of experience and more than 1000 organizations in the Netherlands working with us, we are a major player in software for event organizers.
SEM standardizes a lot. This makes making mistakes almost impossible. Where a quote for a simple meeting would normally take an hour, this has been reduced to a process where you can send the quote to the customer within 10 minutes. It is clear what arrangements have been made with the customer because you can easily put all the information when booking. This also makes the transfer from sales to the executive departments much more complete and orderly.
Vera van Leeuwen
Sales/account manager Breepark
Please contact us
Want to learn more about how Smart Event Manager can optimize and simplify your reservation process? Then contact us now for a no-obligation demonstration and find out how our reservation functionality can help your organization save time and money while increasing customer satisfaction. Don’t wait any longer and improve your reservation process with Smart Event Manager!
