Reservations

Reservation Software

Why Smart Event Manager

Opportunities with the reseeding program

Quote

With our reservation software it is possible to automatically send quotes to the customer. With a reservation request, you quickly and easily create a booking quote for the customer. The quotation is formatted in your house style and provided with photos and atmospheric impressions.

Roadmaps and production lists

Our reservation software automatically creates the schedules based on the agreements made. That way you know immediately what needs to be done. Purchase lists for external suppliers are also generated based on products sold. If you need custom lists, we are happy to make them.

Custom

Of course, you want to offer your clients the opportunity to put together customized events. Our reservation software fully supports this. You can customize packages or even enter products specific to one reservation. The software gives you all the flexibility you need to meet your customers’ needs.

Rate per customer

The rate you charge for a booking can vary from client to client. You might charge a different amount for a commercial client compared to cultural institutions. The reservation system automatically calculates the correct price for customers who return regularly. Even if the customer places a reservation online.

Profit calculation

Even before you send the quote out the door, the reservation system checks the gross profit margin. This ensures that you will still achieve a good margin in the event of customization or changes.

Automatic billing

You may send multiple invoices for your events. So you calculate one or more down payments and a final bill with drinks on post-calculation. Regardless of the arrangements you make with your customer, the reservation system supports this by automatically preparing the correct invoices. You can send these directly to the customer.

Capacity Check

The reservation software naturally checks whether the space to be reserved is still available. But you can also check the capacity for the desired room setup or adjacent rooms that should automatically be co-booked. Our reservation system can instantly check for adequate capacity based on the customer’s requirements. This allows you to make the best use of your capacity.

Evaluation of your client

Of course you are curious to know if everything went well. Our reservation system sends a request to complete an evaluation form after each event. This form is fully personalized on the client. That way you can measure exactly how well you are meeting your client’s needs!

Recurring reservations

Do you have clients who regularly rent space with you? For example, an association that rents a space every Saturday during the season? With our reservation software, it is possible to repeat reservations according to a sequence. Does a date change in the series? No problem. Reservations can always be adjusted on specific dates.

Success Stories

With 20 years of experience and more than 1000 organizations in the Netherlands working with us, we are a major player in software for event organizers.

Please contact us

Want to learn more about how Smart Event Manager can optimize and simplify your reservation process? Then contact us now for a no-obligation demonstration and find out how our reservation functionality can help your organization save time and money while increasing customer satisfaction. Don’t wait any longer and improve your reservation process with Smart Event Manager!