Event reservations can be time-consuming and complex. Proper planning and tracking are essential to ensure everything runs smoothly on the day of the event. Smart Event Manager offers a complete and versatile reservation system that helps you save time and work more efficiently.
See at a glance whether a room is still available. With automatic capacity checks, double bookings are prevented. View availability in a daily, weekly, or monthly overview. Smart features make it easy to review and create reservations quickly and efficiently.
Use standard reservations to generate a complete reservation in one click. This way you don’t have to rebuild every reservation. Combine standard reservations with customizations, exactly the way you want!
Of course, you want to offer your customers the possibility to put together customized events. Our reservation software fully supports this. You can create customized packages, combine packages and single sales, or even enter sales that are specific to one reservation.
Manually creating quotes is a thing of the past. With just a few clicks, you can generate quotes and confirmations directly from the reservation and send them straight to the customer. Each quote is styled in your own branding and can include photos and atmosphere impressions.
No more hassle with paperwork or waiting for client approval. Online quote approval saves you time and increases the efficiency of your approval process.
With 25 years of experience and over 1,000 organizations in the Netherlands working with us, we are a major player in software for event organizations.
Where a quote for a simple meeting used to take an hour, it has now been streamlined into a process where you can send the quote to the client within 10 minutes. It's clear what agreements have been made with the client because you can easily input all the information in the reservation. This makes the handover from sales to the operational departments much more complete and organized.
Smart Event Manager ensures that your reservation information is generated in one click to reports for internal communication. No more loose notes or handmade scripts.
Make the entire event process transparent for all parties involved with just one click. If you adjust the reservation, the event plan will automatically be up-to-date. Error-free and fast.
Easily generate production lists per department or supplier. This way, everyone knows what needs to be done and who is responsible for each task.
Get rid of all those scattered to-do lists. Create an overview of tasks by linking automatic actions to employees or departments.
Make the most of your capacity by using various reservation statuses, such as optional and queue reservations. At a glance, you can see the status of each reservation.
By working with program groups, you maintain an overview of all the program components of your reservation. Easily change the number of persons per program group.
Specify the number of adults and children per reservation. You can combine this with different pricing for each category.
Series allow you to quickly and easily repeat reservations, whether in a pattern of your own choosing or not. Of course, repeated reservations can be customized as needed.
Assign production responsibilities to the right teams and generate a production list for each unit. This makes it easy to create department-specific production overviews.
Keep a clear overview of all communication related to the reservation. This makes it easy to find information and ensures nothing gets lost.
Want to learn how Smart Event Manager can simplify and optimize your reservation process? Get in touch with us for a free demo and discover how our reservation features can help your organization save time and money while increasing customer satisfaction. Don’t wait any longer and improve your reservation process with Smart Event Manager!
The company behind Smart Event Manager is Voorraedt. Continuous development of the software continues. Voorraedt also provides support.
